Sales Forecast Administrator, EMEA

Introduction

The Sales Forecasting and admin assistant is a member of our Sales team and will operate in the capacity of support and assistance for the Sales Controlling for the business in EMEA Retail. A thought-partner to the EMEA RETAIL Sales Forecasting Manager, Senior Market Director and the Sales Directors in the Region . The successful candidate will be instrumental to improving the quality of our sales forecast, enforcing and controlling our sales terms & conditions and ensuring our volume and margin objectives are met.

What He/She  Will Do:

• Support Sales Forecasting Manager in taking ownership of the data analytics, the communication and usage to drive better, faster and more anticipated decisions (KPIs: Sell Thru, Sell Out, Sell in, Client Inventories - Robot Unit, Gross and Net sales, Product margins – GFK & competition). Since the role is based in Madrid Edouard will have a local support in countries he is not base.
• Contract Management & Controlling with key accounts (conditions, annual agreements, accrual calculations, special deals,  COOP etc.). This role is very demanding and add a lot of  hours of work revising invoices received by Retailers monthly, quarterly and yearly. Mistakes controlling this area will cost us a lot of money
• Check, Control and monitor the MDF invoiced by Retailers to validate them versus approved conditions and real Sell thru invoiced by Retailers. Mistakes on this controlling will cost lot of money and audits with Retailers
• Support Finance, SFM and Retail Market Director to monitor the AMZ inventory exchange between countries and consequence on provisions in PDA
• Support SFM with Sales Data Gathering, Analysis & Reporting to support key account managers, the salesforce, local and regional management, as well as colleagues in adjacent functions in their activities
• Sales Forecast Process (gather the necessary input, participate and contribute to the required meetings and provide data / feedback to support Sales Forecasting Manager and Sales Director’ decisions)
• Represent the Sales team in company-wide projects aimed at improving our systems and tools (e.g. Oracle, supply demand planning tool roll-out).
• Synthesize the team’s input and ensure that system requirements meet their needs and those of the rest of the sales team. Support and, when data related, drive improvement projects that enhance the efficacy of our commercial operations.
• Back up EMEA Retail Sales Forecasting Manager when is on vacation or absent.
• Support the central liaison/coordinator between the sales group and all other departments (Finance, Supply chain, Sales administration, Marketing & upper management EMEA RETAIL Sales Forecasting Manager and EMEA Senior Business Analysis Manager) to ensure timely sharing of key information and full cross-functional alignment.
• Continuous support to improve development,  and completing  sales reporting templates and processes
• Support the implementation and  Creation of Management Reports
• Assistance to EMEA Retail Sales Forecasting Manager (e.g. create agendas and presentations for sales, customer and management meetings)
• Communication with internal stakeholders regarding Sales Topics (sales reps, any other department)

To Be Successful He/She  Will Have:

• University degree in Business Administration or equivalent
• Job Experience in Admin, Sales Controlling or Finance
• Independent, structured, with high analytical skills
• Self-driven and goal oriented; high degree of initiative
• High motivation, resilience and flexibility
• Strong interpersonal skills, developmental and team player attitude
• High Proficiency in Excel and PowerPoint as well as experience with ERP systems (Oracle, Anaplan)
• Spanish and English language fluency, ideally French too

ADDITIONAL JOB INFORMATION

Reports to:                          EMEA RETAIL  Sales Forecasting Manager

Work Location:                   Madrid

Updated:                             June 24th, 2025